History of the
Association of Educational Purchasing Agencies (AEPA)
AEPA started in 2000 with 10 member states with purchasing professionals who had the mutual goal of securing combined volume purchasing contracts based on potential sales by qualifying customers in participating states using:
- Combined expertise
- Existing vendor relationships
- Experience and overall vision
How does AEPA work?
AEPA conducts bi-annual meetings where bid responses are reviewed and evaluated by all AEPA member agencies. Once bids are approved for award by AEPA, each AEPA member state selects contracts they feel will best help their respective states. Contracts are typically awarded for one base year, with options to renew for three additional years.
In addition these bi-annual meetings serve to:
- Redefine organizational bylaws, policy and procedures
- Consider new state members
- Select product categories to solicit
- Select task groups and committee members
Today
The Education Cooperative participates in a national non-profit organization, the Association of Educational Purchasing Agencies (AEPA), a cooperative purchasing group consisting of 30 member states. TEC’s involvement with the group began in 2010 when Massachusetts allowed interstate cooperative purchases.
Local jurisdictions may, pursuant to Chapter 30B, section 22, purchase supplies (but not services) from contracts that have already been procured by an in-state or out-of-state agency, as long as the contract is open to local jurisdictions and was procured in a manner that constitutes full and open competition. All AEPA bids have been advertised by TEC in accordance with Massachusetts State regulations. There is no formal membership process, fee or dues to utilize AEPA pricing but it is the district’s responsibility to perform due diligence.
2024 AEPA contracts signed by TEC for use in MA
AEPA-025 Legal Notice to Vendors
Sealed solicitations will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of its 30 State Member Agencies until 1:30 p.m. ET, September 17, 2024.
Solicitations: 025-A Athletic Field Lighting, 025-B Hardwood and Synthetic Flooring, 025-C Copiers, Multi-Function Print Devices, Printers, and Managed Print Services, 025-D Roofing and Related Services, 025-E Security Solutions, 025-F Cybersecurity and Training, 025-G Portable and Modular Classrooms, 025-H Playgrounds and Equipment.
All responses shall be submitted online via Bonfire by the due date and time listed above. Vendors are requested to visit AEPA’s website at https://aepacoop.org/registration-solicitations/ for instructions on how to register at no cost with Bonfire. AEPA documents will be released on August 1, 2024. Note that Vendors must be able to provide their proposed products and services in up to 30 states.
Solicitations will be publicly opened after 1:30 p.m. ET, September 17, 2024 at Lakes Country Service Cooperative, 1001 E Mt Faith, Fergus Falls, MN 56537. An opening record will be posted to AEPACOOP.org. AEPA reserves the right to change these dates and post notice of any such postponements. AEPA reserves the right to reject any or all bids, or any part thereof, or to accept any bid, or part thereof, which it considers most advantageous to the various participants.